• Full Time
  • Nairobi
  • Applications have closed

Our client through the project office, is undertaking the development of a state-of-the-art 250-bed hospital in Nairobi. We are seeking a highly skilled and motivated Executive Assistant (EA) to the Project Director to provide strategic administrative, operational, and coordination support during this critical phase.

Role Purpose

The Executive Assistant will play a pivotal role in ensuring seamless project execution, governance efficiency, and effective communication with shareholders, consultants, regulators, and partners. The position requires a dynamic professional who thrives in high-level project environments, maintains strict confidentiality, and ensures momentum in achieving project milestones.

Key Responsibilities

  • Manage the Project Director’s calendar, correspondence, and stakeholder engagement.

  • Coordinate shareholder, board, and project team meetings including agendas, minutes, and action trackers.

  • Monitor and track project milestones across EPC, finance, legal, ESG, and clinical workstreams.

  • Support communication with consultants, vendors, investors, and regulators.

  • Draft executive summaries, presentations, and investor/regulatory reports.

  • Maintain governance and project documentation with strict confidentiality.

  • Handle procurement support, HR onboarding, and logistical arrangements for site visits and audits.

Qualifications & Requirements

  • Bachelor’s degree in Business Administration, Healthcare Management, Project Management, or related field.

  • Certification in Project Management (PMP/Prince2) or Executive Assistance is an added advantage.

  • Minimum 3–5 years’ experience as a senior administrative, PA, or executive assistant, preferably in healthcare, consulting, or large-scale corporate projects.

  • Proven experience supporting senior leadership, boards, or project teams.

  • Excellent written and verbal communication, organizational skills, and high attention to detail.

  • Proficiency in MS Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, MS Project).

  • Professionalism, adaptability, and ability to thrive in a fast-paced, multicultural environment.

Engagement Terms

  • Full-time role with a renewable 12–18 month contract.

  • Competitive remuneration package with performance-linked bonus.

  • Clear growth pathway into governance/operations roles post-commissioning.