Location: Nairobi, Kenya

Are you an exceptional Executive Assistant who thrives in a fast-paced, high-performance environment?

Do you enjoy keeping executives organized, driving projects to completion, leveraging AI tools, coordinating stakeholders, and ensuring nothing falls through the cracks?

If you’re proactive, commercially aware, tech-savvy, and passionate about helping leaders perform at their best, we’d love to hear from you.

About the Role

Our client, a fast-growing and innovative real estate company, is seeking a highly organized Executive Assistant to the CEO to serve as the CEO’s trusted right hand.

This is not a traditional administrative role. You will operate as an extension of the CEO, ensuring priorities are executed, projects stay on track, teams remain accountable, and business opportunities are acted upon swiftly.

The successful candidate will combine executive support, project coordination, business operations, AI productivity, stakeholder management, and digital marketing coordination to maximize executive effectiveness.

Key Responsibilities

• Manage and optimize the CEO’s calendar, meetings, travel, and daily priorities.
• Prepare executive reports, meeting briefs, presentations, and professional correspondence.
• Coordinate strategic projects, monitor timelines, and follow up on deliverables across departments.
• Record meeting minutes and track action points to completion.
• Manage communication with clients, investors, consultants, partners, banks, and government agencies.
• Support digital marketing initiatives by researching market trends, AI tools, and competitor activities.
• Coordinate marketing campaigns and monitor execution with the marketing team.
• Manage and support the CEO’s personal brand, including content planning and coordination.
• Conduct market research and provide business intelligence to support strategic decision-making.
• Utilize AI tools such as ChatGPT, Gemini, Claude, and other productivity platforms to improve workflow efficiency and business operations.

Requirements

Qualifications

• Bachelor’s Degree in Business Administration, Marketing, Communications, Project Management, Finance, or a related field.
• Professional certifications will be an added advantage.

Experience

• Minimum 3 years’ experience supporting senior executives, founders, or C-suite leaders.
• Proven experience coordinating multiple stakeholders and managing executive priorities.
• Experience in business operations and/or digital marketing.
• Experience working in fast-paced, dynamic organizations.
• Project management experience is an added advantage.

Technical Skills

Candidates should demonstrate proficiency in:

• Microsoft Office Suite
• Google Workspace
• Canva
• ChatGPT, Gemini & Claude
• Notion
• Monday.com
• Meta Business Suite
• TikTok Business Center
• CRM & ERP systems
• Basic analytics and reporting tools