Key Responsibilities

• Identify, monitor, and evaluate tender opportunities from government, NGOs, private sector organizations, and other institutions.
• Coordinate the preparation, compilation, and timely submission of tender documents and bid proposals.
• Manage the end-to-end tendering process, ensuring compliance with tender requirements and deadlines.
• Prepare and review Requests for Quotations (RFQs), Requests for Proposals (RFPs), and other procurement documentation.
• Source, evaluate, and manage suppliers, contractors, and service providers.
• Conduct supplier negotiations to secure favorable pricing, quality, and delivery terms.
• Coordinate tender opening, evaluation, clarification, and award processes.
• Maintain an up-to-date database of tender opportunities, supplier records, and procurement documentation.
• Liaise with internal departments to develop tender specifications and procurement requirements.
• Monitor contract performance and ensure adherence to agreed service levels.
• Prepare procurement reports, tender status reports, expenditure analyses, and supplier performance evaluations.
• Support vendor prequalification and due diligence processes.
• Ensure compliance with company procurement policies and applicable regulations.
• Assist during internal and external audits by providing procurement and tender-related documentation.
• Perform any other duties assigned by management.

Qualifications & Experience

• Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, Finance, or a related field.
• Professional certification and membership with KISM or a relevant professional body will be an added advantage.
• Minimum 3 years’ experience in procurement, purchasing, and tender management.
• Demonstrated experience in preparing, submitting, and managing successful tender bids.
• Strong understanding of procurement regulations, tendering procedures, and contract management.
• Experience in supplier negotiations and vendor relationship management.
• Proficiency in Microsoft Office applications and procurement management systems.

Key Competencies

• Proven expertise in tender management and bid administration.
• Strong negotiation and supplier relationship management skills.
• Excellent analytical, report-writing, and documentation skills.
• High attention to detail and accuracy.
• Strong organizational and time management abilities.
• Ability to work under pressure and meet strict tender deadlines.
• High level of integrity, professionalism, and confidentiality.
• Excellent communication and stakeholder management skills.